EL 3 – Communication & Support to the Board Monitoring Report - August 2026

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Note: Board Policy is indicated in bold typeface throughout the report.

The President shall not permit the Board to be unsupported in its work and shall not fail to proactively communicate, provide information and counsel to the Board in a timely manner.

Further, without limiting the scope of the above statement by the following list, the President shall not:

1. Withhold, impede, or confound information relevant to the Board’s informed accomplishment of its job.
   1. Allow the Board to be without timely decision information to support informed Board choices, including regular updates on the status of the Board’s Policy Governance expenditures, environmental scanning data, and risk assessment.

Interpretation

Compliance will be demonstrated when:

1. 1. The annual budget includes allocations for the Board’s expenses.

Evidence

On 8/4/2026, the Executive Associate to the President and Board of Trustees confirmed that there were budget allocations in the FY 2026 budget for the Board’s expenses; specifically: $220,000 for Contracted Services; $3,500 for Honorariums; $1,500 for Supplies and Materials; $100 for Shipping & Postage; $30,000 for Travel with Accommodations; $25,000 for Professional Dues & Fees; $5,000 for Food for Business Purposes; and $1,500 for Travel w/o Accommodations.

Status

In compliance.

Interpretation

1. 1. b.The Board is made aware if expenditures are anticipated to exceed the annual governance budget.

Evidence

On 8/4/2026, the Executive Associate to the President and Board of Trustees confirmed that no instances of expenditures exceeding the annual governance budget during the reporting period.

Status

In compliance.

Interpretation

1. 1. c.Relevant background and context information is provided to aid in Board decision-making.

Evidence

In July 2026, an internal review of FY 2026 Board packets confirmed that 100% of action items included an executive summary or cover memo.

Status

In compliance.

Interpretation

1. 1. d.The President will update the Board as needed regarding legal matters, federal, state, and local political considerations, concerns or threats to the College’s reputation, fiscal solvency, and any related impact to the College.

Evidence

In July 2026, review of closed session minutes and the President’s emails to the Board confirmed that the President has updated the Board as needed regarding legal matters, federal, state, and local political considerations, concerns or threats to the College’s reputation, fiscal solvency, and any related impact to the College. Email communications reflect that reasonable levels of support are provided to Board members. During biannual, 1-on-1 meetings with each Trustee, the President has confirmed Trustees’ “satisfaction” with the level of communication. Any legal matters are addressed with the Board during Closed Session and with the aid of legal counsel. A government affairs lobbying firm was utilized in FY 2026 to monitor considerations that might be unique to FCC and our political environment.

Status

In compliance.

This interpretation is reasonable because the idea that effective boards need timely and accurate information from the CEO to make sound decisions is widely supported in governance literature by organizations such as Govern for Impact and the American Association of Community College Trustees.

1. 1. 1. 1.2.Neglect to submit timely monitoring data including, interpretations of Board policies that provide the observable metrics or conditions that would demonstrate compliance, rationale for why the interpretations are reasonable and evidence of compliance.

Interpretation

Compliance will be demonstrated when:

1. 1. Monitoring reports are submitted to the Board as scheduled.

Evidence

Review of the FY 2026 Board Policy Review & Monitoring Schedule and Board packet records confirmed that all scheduled monitoring reports were submitted at the applicable meeting.

Status

In compliance.

This interpretation is reasonable because the monitoring report is a formative basis for measuring organizational outcomes which is synonymous with the President’s performance. These reports evaluate the achievement of Board specified Ends and Executive Limitations.

1. 1. 1.3.Let the Board be unaware of any actual or anticipated non-compliance with any Ends or Executive Limitations policy, regardless of the Board’s monitoring schedule.

Interpretation

Compliance will be demonstrated when:

1. The President has informed the Board when there is anticipated, and/or actual non-compliance with any Executive Limitations or Ends policy, and that such communication has been documented.

Evidence

Review of FY 2026 monitoring reports submitted to the Board confirmed that no incidents of non-compliance were reported in any of the reports. Review of communication to the Board, including notifications outside of regularly scheduled communication, in the monitoring period confirms that no notice of anticipated or actual non-compliance with Ends or Executive Limitations was issued.

Status

In compliance.

This interpretation is reasonable because it is best practice for the President to provide the Board with updates regarding matters of compliance on a timely basis, including notifications regarding the status (e.g. fully compliant, partially compliant, non-compliant) for all monitoring reports.

1. 1. 1.4.Let the Board be unaware of any incidental information it requires, including:

• • Anticipated media coverage;
  • Actual or anticipated legal actions;
  • Changes in executive personnel;
  • Anticipated noncompliance with federal law, state law or local;
  • Quarterly financial statements;
  • Annual year-end financial report; or
  • Names and titles of two executive administration members familiar with Board and presidential matters and processes.
  • At least every quarter a presentation from a designated area.
  • On a timely basis, an overview of new projects or initiatives.

Interpretation

Compliance will be demonstrated when:

1. The President regularly provides communications, and/or phone calls when necessary, to inform Trustees of media coverage; actual or anticipated legal actions; changes in executive personnel; anticipated noncompliance with federal law, state law or local law; and urgent matters.

Evidence

Review of the President’s Office communication log by the Chief of Staff in July 2026 confirmed Board notifications during the reporting period, addressing executive personnel changes, anticipated media coverage, and urgent matters.

Status

In compliance.

Interpretation

 b. Quarterly financial statements, year-end financials, and annual audit reports are presented to the Board.

Evidence

On 8/4/2026, the Executive Associate to the President and Board of Trustees confirmed that quarterly financial statements were submitted at the 9/17/2025, 11/19/2025, 2/18/2026, and 6/10/2026 Board meetings. The annual audit report was submitted at the 10/15/2025 Board meeting.

Status

In compliance.

Interpretation

c. In accordance with BCD-5 President Succession, the names and titles of two executive administration members (which I interpret as direct reports to the President) familiar with Board and presidential matters and processes are provided to Trustees when there is a short-term absence of the President. Said executive would provide a presentation from a designated area at least quarterly and a timely overview of new projects or initiatives.

Evidence

On 8/4/2026, the Chief of Staff confirmed there have been no short-term absences of the President as defined in Policy BCD-5 President Succession. The names of two executive administration members are on file in the office of Human Resources in the event there is a short-term absence of the President.

Status

In compliance.

This interpretation is reasonable because it provides a continuous and timely flow of information to the Board directly from the President.

1. 1. 1.5.Allow the Board to be unaware that, in the President’s opinion, the Board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of Board behavior which is detrimental to the work relationship between the Board and the President.

Interpretation

Compliance will be demonstrated when:

1. 1. The Board is notified during a meeting (and recorded in minutes) that they are out of compliance with established Board policy(ies), citing the appropriate Governance Process or Board-CEO Delegation policy.

Evidence

In July 2026, review of the Board minutes and communications to the Board confirmed that there were no instances that reflected a lack of compliance with established Board policies during Board meetings during the reporting period.

Status

In compliance.

Interpretation

b. During the summer retreat, time is provided to discuss the Board/President’s work relationship, Policy Governance practice, and Governance Process and Board-CEO Delegation policy compliance.

Evidence

The July 19, 2025 Board Retreat minutes confirm that the Board/President’s work relationship, Policy Governance practice, and Governance Process and Board-CEO Delegation policy compliance were discussed.

Status

In compliance.

This interpretation is reasonable because it provides both instantaneous and regularly scheduled opportunities for monitoring Board compliance.

1. 1. 1.6Present information in unnecessarily complex or lengthy form.

Interpretation

Compliance will be demonstrated when:

1. 1. Unless otherwise requested, the Board meeting pack content is clear and labeled appropriately so Trustees know what items are for action or informational only. Further, each item shall include an executive summary that outlines the issue before the Board and what is being asked of them regarding the item, and at a content length that is reasonably succinct.

Evidence

On 8/4/2026, the Executive Associate to the President and Board of Trustees confirmed all ten (10) Board regular meeting packets for FY 2026 included items that were labeled clearly and an executive summary memo was provided for each item.

Status

In compliance.

Interpretation

b. Each Board agenda includes an item regarding the quality and relevance of information presented.

Evidence

On 8/4/2026, the Executive Associate to the President and Board of Trustees confirmed each regular meeting agenda for FY 2026 included an item titled “Meeting Content Review” regarding the quality and relevance of the information presented during the Board meeting. Review of minutes for all FY 2026 regular meetings found no Board direction that packet materials were unnecessarily complex or lengthy.

Status

In compliance.

This interpretation is reasonable because it presents information to the Board in an organized and comprehensive manner. Further, each Board meeting agenda has an evaluation agenda item at the conclusion of each board meeting, where Trustees can give direction to the President as to additional modifications related to the presentation of information.

1. 1. 2.Withhold from the Board the support needed for its official functioning and communications.

Interpretation

Compliance will be demonstrated when:

1. The President has provided administrative support to the Board for all reasonably requested items, including but not limited to, Board meeting preparation, recording meeting minutes, policy storage, and professional development arrangements.

Evidence

On 8/4/2026, the Chief of Staff confirmed that the Executive Associate to the President and Board of Trustees has been assigned to provide administrative support to all Board members. Email communications reflect that reasonable levels of support are provided to Board members, meeting minutes have been recorded and policy storage has been verified. The Executive Associate provided Trustees with information regarding state and national professional development opportunities at the ACCT Leadership Congress, MACC Leadership Conference, and coordinated participation for all who registered to attend.

Status

In compliance.

This interpretation is reasonable because it facilitates dedicated administrative support for Board activities, by facilitating a clear communication and support linkage to assist with the Board’s needs.

1. 1. 3.Favor any Board Member or Members above the Board as a whole.

Interpretation

Compliance will be demonstrated when:

1. 1. The Board Chair confirms that they have not received any notice from Board members as to their belief that one or more members are favored over others.

Evidence

On 8/5/2026, the FY26 Board Chair confirmed that he has not received any notice from Board members as to their belief that one or more members are favored over others by the President.

Status

In compliance.

This interpretation is reasonable because the Chief Governance Officer and all Trustees are provided with the opportunity to confirm the absence or presence of Board Member favoritism.